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Organisation spaces

The Sensational Museum > Tools > Collections demonstrator > User guides > Organisation spaces

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To ensure safe and comfortable access collections, we created ‘Organisation spaces’, which directly connect to the record entries (in the ‘Access‘ tab)

There is a lot of useful information you can build about your spaces that can help you decide if the space is accessible and safe, both for you and your collections, and whether they have the equipment you need.

Creating/editing an ‘Organisational space’

Add new space
Organisation spaces page. Showing maroon left hand menu (Dashboard, Collections search, and Organisation spaces). Main heading in dark blue with house icon to the left, breadcrumbs below, Spaces title and white text on blue 'Add new space' button.
Screenshot of the Organisational spaces page to ‘Add New Space’
  • On the left-hand tab under ‘MENU‘, click ‘Organisation spaces‘
  • Click ‘Add new space‘
  • Add a ‘Title‘ for the space (Collections Store 1, Central Office, Archives Reading Room)
Entry section for 'Spaces' with a 'title' section, and tabs for 'Overview', 'About this space', 'Amenities', 'Storage (bays)', 'Lighting', 'Noise' and 'Ambience'.
Screenshot of new ‘Spaces’ entry page
About this space
  • Select the ‘About this space‘ tab
  • Complete the following information
CategoryAccess information requiredDescription
Room TypeCollections storage room
Exhibition space
Back of house office
Handling space
Conservation room
Other		What type of space is it (give the closest estimation if you can’t find the exact room type)
Map of spaceNo
Yes – digital
Yes – printed		Is there a map of the space (visual) available
Written description of spaceNo
Yes – digital
Yes – printed		Is there a written description of the space (text) available
Audio / visual description of spaceNo
Yes		Is there an AV description of the space (e.g. BSL, video) available
Step free spaceNo
Yes		Is the room step free
Step free journey to the spaceNo
Yes		Is the journey from the entrance to the building to the room step free
FlooringSolid stone/concrete
Carpet
Linoleum/vinyl
Stone tiles
Wooden planks
Solid wood
Other (add details in box)		What flooring type is in the space (select all that apply)
Table of space detail categories, information to complete and descriptions of the information required for the TSM organisational spaces
Amenities
  • Select the ‘Amenities‘ tab
  • Complete the following information
CategoryFacilitiesDescription
FacilitiesNearest toiletWhere are the most convenient toilet facilities
Nearest accessible toiletWhere are the most convenient accessible toilet facilities
Nearest changing places toiletWhere are the most convenient changing places facilities
TechnologyWi-Fi accessCan you get Wi-Fi in the space
Computer in roomIs there a wired/desktop computer in the space
Power socketsAre there power sockets (e.g. for laptops)
Work spacesTablesAre there tables in the space that you can use
Seating Is there seating you can use in the space
Personal itemsFood/drink allowedAre you allowed to bring food into the space
Pens allowedAre you allowed to bring pens into the space
Pencils allowedAre you allowed to bring pencils into the space
Table of amenities categories, information to complete and descriptions of the information required for the TSM organisational spaces
Storage
  • Select the ‘Storage (bays)‘ tab
  • You can add multiple entries for the categories noted below, by clicking ‘Add Row‘
CategoryInformation requiredDescriptionAdd multiple entries?
ShelvingAdd bay/shelf name or number and height (cm)Add information about shelving to support accessYes
CorridorsAdd corridor name or number and width (cm)Add information about corridor widths to support accessYes
Display casesAdd information and dimensions of display cases Add information about display cases to support accessYes
Roller rackingDigital opening
Manual opening
N/A		Are there roller racking shelvesNo
Art rackingDigital opening
Manual opening
N/A		Is there art rackingNo
DrawersMetal plan chest
Wooden plan chest
Metal internal segmented drawers
Wooden internal segmented drawers
Filing cabinet
Metal index card drawers
Wooden index card drawers		What drawer types are in the spaceYes
LaddersStep stool (one step)
Stepladder (multiple steps)
A-frame ladder (manual carry)
Podium ladder (wheeled)		What ladders are in the spaceYes
TrolliesA-frame cart
Stair-climber
Flat top platform
1-tier service trolley (trays with edges)
1-tier service trolley (trays without edges)
2-tier service trolley (trays with edges)
2-tier service trolley (trays without edges)
3-tier service trolley (trays with edges)
3-tier service trolley (trays without edges)		What trollies are stored in the spaceYes
ForkliftSelect if availableIs there a forklift in the spaceNo
Cherry-pickerSelect if availableIs there a cherry-picker in the spaceNo
Table of storage categories, information to complete and descriptions of the information required for the TSM organisational spaces
Lighting
  • Select the ‘Lighting‘ tab
  • Complete the following information
CategoryInformation requiredDescription
Lighting ControlsAutomatic lights
Pull switch lights
Click switch lights
Other (add details in box)		How do the lights turn on and off
Lighting level (lux)0-3000 luxOn average, how bright is the space
Lighting typeFluorescent Lighting
High-Intensity Discharge (HID) Lighting
Incandescent Lighting
LED Lighting
Natural Daylight
Tungsten-Halogen Lighting
Other (add details in box)		What are the lighting sources (select all that apply)
Lighting coloursNeutral/natural
White
Yellow
Other (e.g., red lighting for development room) (add details in box)		What colour is the lighting (select all that apply)
Table of lighting categories, information to complete and descriptions of the information required for the TSM organisational spaces
Table of lux levels. Furthest left has square images of the lighting type. Middle column has the numerical lux levels. Right column has descriptions. They are as follows. 50,000 - British summer sunshine. 5,000 - Overcast sky. 500 - well-lit office. 300 - Minimum for easy reading. 50 - Passageway/outside working area. 15 - Good main road lighting. 10 - sunset. 5 - Typical side road lighting. 2 - Minimum security risk lighting. 1 - Twilight. 0.3 - Clear full moon. 0.1 - Typical moonlight/cloudy sky. 0.001 - Typical starlight. 0.0001 - Poor starlight,
Lux level table
Noise
  • Select the ‘Noise‘ tab
  • Complete the following information
CategoryInformation requiredDescription
Ambient noise levelDecibels 0-140 (see image below)What is the average decibel level in the space
(use a smart phone decibel app like Decibel Pro: www.decibelpro.app
Noise sourcesOpening/closing doors
Echoes
People (small numbers)
People (large numbers)
Computing technology
Conservation tools
Clocks
Alarms
Audio content/recordings playing
Other (add details in box)		What are the sources of noise (select all that apply)
Table of noise categories, information to complete and descriptions of the information required for the TSM organisational spaces

Decibel scale of sound, giving examples from 0-140 decibels. Inverted pyramid with rainbow spectrum of colours from blue (bottom) for the lowest decibels to dark pink (top) for the highest decibels.
Decibel scale of sound, giving examples from 0-140 decibels
Ambience
  • Select the ‘Ambience‘ tab
  • Complete the following information
CategoryInformation requiredDescription
TemperatureCold (0) – Hot (100) degreesOn average, what is the temperature of the room
HumidityDry (0) – Humid (100) %On average, what is the humidity of the room
Sources of smellFree text informationWhat sources of smell are in the room
Table of temperature categories, information to complete and descriptions of the information required for the TSM organisational spaces